Why Does Sciocchetti & Abbott, PLLC Need Personal Information?
Sciocchetti & Abbott, PLLC provides legal services to a wide range of clients. In doing so, we are frequently required to obtain non-public, personal information about our employees and clients.
What Personal Information do we collect?
Personal information is any information that identifies you, or by which your identity could be deduced. In some cases, we may be required to obtain your personal information in order to best represent you.
How do we collect your Personal Information?
We collect information only by lawful and fair means, and not in an unreasonably intrusive way. Wherever possible we collect your personal information directly from you, both at the start of a retainer and in the course of our representation. Sometimes we may obtain information about you from other sources, for example:
- Your insurance company
- Your real estate agent in a property transaction
- From a government agency or registry
- Your employer, if we are acting for you, at your request
- Your accountant
- Your mortgage company, loan officer or loan documents
In some cases, we shall ask you to specifically consent, if we collect, use, or disclose your personal information. Normally, we ask for your consent in writing, but in some circumstances, we may accept your oral consent. Sometimes, your consent may be implied through your conduct with us.
Use of Your Information
We use your personal information to provide legal advice and servicesto you, to administer our client (time and billing databases) and to consummate your legal transactions. Sciocchetti & Abbott. PLLC does not disclose your personal information to any third party to enable them to market their products and services to you. For example, we do not provide our client mailing lists to other companies.
Disclosure of your Personal Information
Under certain circumstances, Sciocchetti & Abbott, PLLC will disclose your personal information:
- When we are required or authorized by law to do so, for example if a court issues a subpoena
- When you have consented to the disclosure
- When the legal services we are providing to you require us to give your information to third parties (for example a lender in a real estate mortgage transaction) your consent will be implied, unless you tell us otherwise
- Where it is necessary to establish or collect fees
- If we retain other law firms or other companies to provide services at your request, and on your behalf.
Updating Your Information
Since we use your personal information to provide legal services to you, it is important that the information be accurate and up-to-date. If during the course of our representation of you, any of your information changes, please inform us so that we can make any necessary changes.
Is My Personal Information Secure?
Sciocchetti & Abbott, PLLC takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information are:
- Premises security
- Restricted file access to personal information
- Deploying technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access
- Internal privacy and security policies and training
Access to Your Personal Information
You may ask for access to any personal information we hold about you. Summary information is available on request. More detailed requests which require archive or other retrieval costs may be subject to our normal professional and disbursement fees.
If Sciocchetti & Abbott, PLLC holds information about you and you can establish that it is not accurate, complete and up-to-date, upon sufficient written notice, Sciocchetti & Abbott, PLLC will take reasonable steps to attempt correct it.
File Destruction Policy
At Sciocchetti & Abbott, PLLC, files will be maintained for a minimum period of seven (7) years from the conclusion of the representation provided to you on that specific matter. However, it may be appropriate in some circumstances to maintain our client’s file for a longer period of time, in order to protect both the law firm’s and the client’s interests. Your files will not destroyed without the approval of the responsible attorney in the representation, or if that attorney is unavailable, an attorney designated by law firm management. For further details about our File Destruction Policy, please contact our Office Manager.
Can I be denied access to my Personal Information?
Your rights to access your personal information are not absolute. We may deny access when:
- It is required or authorized by law (for example, when a record containing personal information about you is protected by solicitor-client privilege)
- To do so would reveal confidential commercial information, and the personal information cannot be severed from the records
- To do so could reasonably be expected to threaten the life or security of another individual, and the personal information cannot be severed from the record
- The information was generated in the course of a formal dispute resolution process
If we deny your request for access to, or refuse a request to correct information, we shall explain why. Sciocchetti & Abbott, PLLC does not use your Social Security Number as a way of identifying or organizing the information we hold upon you.
Communicating with Us
You should be aware that e-mail is not a one-hundred percent (100%) secure medium and you should be aware of this when contacting us to send personal or confidential information.
Requests for Access
If you have any questions, or wish to access your personal information, please write to our Office Manager at Sciocchetti & Abbott, PLLC, 12 Century Hill Drive, Latham, NY, 12110.
If you apply to Sciocchetti & Abbott, PLLC for a job, we need to consider your personal information as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.